PAYMENTS: Payments can only be made by cheque. No cash or Post Office Orders. Early notice we hope will give those without cheque accounts time to make arrangements with friends who do. No cash payments will be accepted and no responsibility will be taken for cash left at the community centre. Sending or leaving money at the centre will not ensure your allocation of a stall. We are required to charge GST on all stall fees.
RECEIPTS: Receipts will be issued once we have received and processed your payment, and your completed application form. One receipt will be issued per stall and one vehicle will be allowed entry. No duplicate receipts will be issued so please do not lose your receipt otherwise you will lose your place at the Festival. Entry to the Park will be mainly from Dryden Street. Please approach and queue in Tutanekai Street.
VEHICLES & PARKING FOR GENERAL & FOOD STALLS: Only one vehicle per site is allowed into the Festival. Parking will be provided within the Festival Grounds and parking areas for your site number will be signposted. Your vehicle needs to be removed from your site once you have unloaded. No movement of vehicles is allowed within the Festival after 9.30am or before 5.30pm. Food stalls will where possible be able to park one supply vehicle behind their site. Please bring all the stock you need as no vehicle movement will be allowed once the Festival has started. The vehicle gate is locked during the day and will not be available for exit until 5.30pm. No vehicles may enter or exit after 9.30am.
INCREASED DEMAND FOR STALLS NATIONWIDE Means that we are restating our priorities towards our community participants. Participation in the Festival is by invitation. We are sorry to turn away applicants but we are now getting applications for stalls from all over the city and all over the country. We have limited space due to irrigation systems for the sports fields and are already accommodating large numbers of stalls. If you are unlucky this year please apply again next year. We are looking at ways to use more of the grounds each year.
EXPECTATIONS ON APPLICANTS Please provide complete details of what you are proposing to sell. The costs of providing the services, performances and activities and are large and the Trust looks to pay for these by selling food and drink and other specific concessions. These people pay a higher rental than the average stalls and we try to make sure that they receive a fair deal in return.
ADVERTISING Stallholders have the right to advertise within their own site. The Festival Trust Board reserves the right to remove any materials that obstruct walkways, interferes with a neighbour’s site or is in the opinion of the Trust an annoyance to others. Amplifiers, Radios, Alcohol, Sandwich Boards and equipment that causes any obstruction or nuisance to your neighbours are not permitted. Signs must be contained within your site.
RUBBISH Any waste generated from your stall is your responsibility to remove. Any rubbish left on site will affect your ability to participate in future festivals.
LEGAL & EQUIPMENT REQUIREMENTS It is the responsibility of each stallholder to ensure they comply with any legal or local government licensing requirements. Food stalls should obtain and send in copy of day licence from Auckland City. A Food Handling Certificate is not a licence. Fundraisers will be sent a form to return to us for an exemption from the day licence fee. Festival organisers cannot supply equipment to run your stall. Tents, power, water requirements are your responsibility.
COMPETITIONS, RAFFLES, ROVING SELLERS Are not permitted.
THEFT DAMAGE OR LOSS The Trust Board accepts no responsibility for any theft damage or loss to any stallholders goods or equipment. Supervision of and insurance on goods and equipment is the responsibility of the stallholder. The actions of employees is also the responsibility of the stallholder.
FEELING REJECTED? We are sorry for disappointment to those who do not get a stall this year. Please remember we are a small organisation. There are no rights of participation. We will do our best to help provide sites for as many as we can whilst maintaining a good balance between commercial and community interests.
BEFORE APPLYING PLEASE NOTE THERE IS NO RAIN DATE, IF CIRCUMSTANCE CAUSES CANCELLATION. THERE ARE NO REFUNDS ON STALLS ONCE BOOKED.
HOW TO APPLY Send enclosed form with a stamped addressed envelope and cheque to POB 78251, Grey Lynn, Auckland 1245. Applications will be sent out in June. Final closing date for stall payment is 30th August. Local & community applications will receive priority up until July 30th
We hope you will all have an enjoyable and profitable day.